How to Develop an Effective Job Hazard Analysis that your Solar Crews will Actually Use - Scoop Solar
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How to Develop an Effective Job Hazard Analysis that your Solar Crews will Actually Use

rapelling-from-solar-rooftop-safety

From unstable ladders to deteriorating roofs, solar installation and maintenance crews can face a wide variety of job hazards in their daily work. Taking proactive measures to identify and prevent incidents are crucial to the safety of field workers, which can in turn drive down workers’ compensation costs and increase productivity.  

In order to decrease the number of preventable incidents, every solar company needs to master a crucial safety procedure known as the Job Hazard Analysis (JHA) or Job Safety Analysis (JSA).

What is a Job Hazard Analysis?

The Occupational Safety and Health Administration (OSHA) defines a job hazard analysis (or job safety analysis) as a method of identifying hazards in job tasks before they happen. By doing so, actions can then be taken to reduce the risk or likelihood of an accident occurring in the work environment.

In the solar industry, the JHA is crucial to the safety of technicians that perform various operations on job sites every day. Having a comprehensive checklist of risks that crew members are trained to keep an eye out for is imperative to their job safety as no two solar sites are the same. After reading this post, you should have a good idea of how a JHA is developed and enforced.

How to Conduct a Comprehensive JHA

Below are the three key steps for conducting a JHA:

    1. List out the tasks that your team performs on a regular basis.
      Work with your employees to draft an exhaustive list of the different tasks that they perform throughout the day. Breaking down the tasks for a job like a residential PV installation lowers your chances of missing hazards in step 2.
    2. Brainstorm all the common and potential hazards associated with each task.
      Working with your employees again, take each task that had been defined in step 1 and list out all the potential hazards that could be associated with it. Examples of hazards include equipment instability, chemical exposure, strained muscles, eye injuries or extreme temperatures.

TIP:

Try out OSHA’s Hazard Identification Training Tool to become proficient in the core concepts of hazard identification!

  1. Develop a list of recommendations that reduce the risk of each hazard listed in step 2.
    Recommendations can include engineering, administrative and personal protection controls. It’s important to include your team in this process so that they see the value of a JHA, buy into regularly using it, and develop increased recognition of hazards.

Ultimately, what you end up with are three columns, where the first two (Task and Hazards) help workers identify potential hazards and the third (Recommendations) provides preventative measures that can be taken to mitigate those hazards.

JHA Task Hazards Recommendations

However, how you implement your JHA is what determines whether it will be truly effective or not.

Without this Next Piece, a JHA is Next to Useless

Assuming that you have done a solid job at developing a JHA, the number one thing you need for it to be effective is accessibility. Plainly stated, a JHA that employees cannot easily use and is not enforceable is practically useless in guaranteeing the prevention of incidents.

In many field- and facility-based companies like solar, it is common practice to either print the JHA out and have it be filled out with pen and paper. Such a method is not only impractical for accessibility (what happens if an employee has forgotten the sheet back at the office?), it is also unenforceable (how can you tell if it was completed properly?).

From our experience working with solar contractors, here are the best practices that we highly recommend you implement in order to make your JHA accessible and enforceable:

Structure the JHA in a checklist format.

This may sound simple, but the very act of converting a list into a form ensures that steps do not get missed. Checklists work!

Mobilize the JHA.

What is more accessible than something that an employee can pull up on his/her smartphone? You can leverage technology so that the latest version of the JHA can be accessed online or offline by field technicians – without the hassle of printing out hundreds of copies after each revision.

And the best part? Mobile-optimized checklists make it so easy that employees will actually want to fill out their JHA!

Leverage multimedia documentation of hazards.

With paper forms, employees may document hazardous incidents with handwritten notes or doodles – neither of which can be objectively interpreted.

When choosing to mobilize your JHA, find a solution that has multimedia capabilities so that workers can use photos, audio or video to note down hazards for the next person working on that job site.

Train your team regularly.

Routinely review, update and retrain your team on JHA processes to ensure they are always aware of the latest updates and new steps in the JHA. Field engagement platforms like Scoop Solar help you track whether an employee has completed the relevant training in dashboards so you can keep an eye on your most risk-inclined employees.


JHA-mobile-form

Scoop® Solar is a unique solution that incorporates mobile and cloud technology to create an intuitive field-to-office experience for your team. Scoop’s easy-to-build, easy-to-use WorkApps™ can be configured for a number of processes, including Job Hazard Analysis. After developing your JHA, plug it into its own app where workers can:

  1. Identify hazards from the list of potential risks and
  2. Review, execute and document the associated preventative measures while in the field.

Our mobile-optimized smart forms offer multimedia capabilities, are accessible offline and automatically sync data back to the office so managers get real time data about project status and more. Discover Scoop’s full suite of made-for-solar features here or get in touch with us about a free trial here!

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